General Committee July/August Update:

  1. Victoria’s Fleet. Following a successful test run, we’re pleased to confirm that the Victoria’s fleet is returning to racing! ?In order to be safe, the fleet needs exclusive use of the pontoon and balcony for about 3 hours on race days.? The fleet has rescheduled its racing to avoid Fridays and evenings in the hope that this will minimize disruption to other members.
    The following dates and times have been agreed with the General Committee. We would be very grateful if members did not access or use the pontoon and balcony during these times.

    Tue 4th Aug 11:00 - 14:00
    Wed 19th Aug 10:30 - 13:30
    Mon 24th Aug 14:30 - 17:30
    Thur 3rd Sept 11:30 - 14:30
    Thur 17th Sept 10:15 - 13:15
    Mon 21sy Sept 13:00 - 16:00
  2. Dinghy racing
    continues to be well supported and safe. We have lost 4 races to 15knot + winds.   The challenge now is to recruit some more race officers.  The race officer is the only duty currently required for racing.  You will need to be an experienced race officer to undertake this duty. Principal Race Officer Will Parrett is organizing refresher training.  If you would like to join in, please contact him at: This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

  3. Rowing
    the boat is built and by the time you are reading this, (so long as the Welsh border remains open!) it will be arriving at Dell Quay (expected on 3rd August).  Another thankyou to Peter Blow for making the trek to Wales to collect the boat. Almost 10 members are undertaking cox training (you need to have a trained cox to take out the boat).  Work is underway to develop in house training.

    This boat will be an important asset for the club going forward.  The experience of the harbor and the RYA is that in order to thrive, sailing clubs need to broaden and strengthen their offering.

    And rowing is fun and accessible to a wide range of people.  It’s a wonderful way to enjoy the harbour. Keep an eye on the enews and website for more information.

  4. Environmental impact assessment

    Earlier this month DQSC, with the help of Peggy Field (Emsworth Sailing Club) undertook a preliminary assessment of the environmental impact of its activities.  The purpose was to see what we could do to improve and identify areas of risk.  Like the rowing boat, the committee sees this exercise as an investment in the future of our club.

    The assessment involved a walk around the club looking at: energy use, water consumption and drainage, waste management, soil pollution/drainage and air pollution/nuisance.

    DQSC came out well.  Some areas were identified which needed correction.   In the main, the club's actions will be directed towards encouraging best environmental awareness and, therefore, behaviour among members. Any refurbishment of the club will be an opportunity to enhance the club's eco credentials.?

    The Harbour Conservancy is undertaking a ‘Chichester Harbour Public Perception’ survey and we would encourage you to complete it.  The Conservancy states:

    This survey, conducted by Portsmouth University, aims to collect the views of harbour users towards the approaches taken, outlined in the Chichester Harbour Management Plan, to protect this AONB and their understanding of microplastics. This research will be used to help influence future management strategies which can educate harbour users on the importance of AONBs and the effects of microplastics on the marine environment.

    It can be found at by following this link and is open until 7th August.
     

  5. Ongoing Covid measures.
    1. Changing Rooms The changing rooms will be locked from 7th August.  The changing rooms can quickly become a high risk area.  We need to lock them (code will be changed) as some members continue to use them despite requests not to do so.

    2. Galley and Bar – the Covid team undertook a ‘test’ opening of the galley with 20 ‘guests’.  It was a very informative exercise.  At this stage, the galley and bar will remain closed.  A further test will be undertaken and it remains the policy of the GC to return to ‘business as usual’ as much as possible.

    3. Track and Trace It’s now a legal requirement to be able to track and trace certain types of visits to the club. Webmaster Chris Rigg Milner has created a QR code system (and URL) for logging attendance at the Clubhouse. When you visit the club, you will see a sign on the main entrance which explains what to do.   If you don’t have a smart phone, there is an alternative ‘physical’ sign in book just inside the entrance to the club.  The sign in applies to the club house only although you are welcome to log your presence even if not entering the club house.

    4. Face masks it’s the Covid team’s recommendation that members wear a face covering when indoors at the club (club house, black shed etc). The club asks that members provide their own face coverings.  Given that they are required elsewhere (e.g. shops and public transport) this should not be too onerous.

    5. Next steps work will continue in relation to the galley, bar and changing rooms.  The next priority will be patrol boats as getting them back on the water is an important step towards getting more members back on the water.

  6. Changes to the articles and bye laws

    At the AGM, the General Committee will be proposing changes to the articles and bye laws in three areas:

    1. Changes to confirm member’s right to vote by proxy.
      Under the Companies Act, members are permitted to vote by proxy. Voting by proxy is a benefit to members as it allows members to vote on resolutions at an AGM even if they cannot attend it. Proxy voting can thus increase?the participation of the membership in issues put to the AGM. The Companies Act provides that articles may enhance but not restrict this right. Dell Quay’s articles are silent as to the right to vote by proxy. For ease of reference in the future, it is suggested that this right be express.

    2. Changes to alter the accounting reference date from 31st March to 31st December.

      Strictly speaking, the club’s directors do not need approval of the members to make this change. There are some consequential amendments to the rules of the club which would however need approval.

      The two main disadvantages with the 31 March date are first, the balance sheet as at 31st March (a financial ‘snap shot’ of the club’s assets and liabilities) is misleading. Nearly all the (next season’s) annual fee income is received before 31 March whereas most of the annual expenditure hasn’t been incurred, so the picture at 31 March is misleadingly ‘rosy’ with a cash balance that is unrealistically high.

      Secondly,production of 31 March accounts is complex, requiring a qualified accountant. The club has only had 3 qualified Treasurers in its near 100-year history, and for around only 11 years of that period. We cannot assume that the next Treasurer or Reporting Accountant will be qualified and further, it will make finding new people very difficult.

      The advantages of the change are that the Balance Sheet at 31 December gives a true picture of the Club’s cash reserves because the annual fee income matches the annual expenditure, meaning the year’s starting and finishing cash balance is the club’s ‘core’ reserve.

      In addition, 31 December accounts provide simplicity for the reader, ease of production and a better and more accurate representation of the club’s true financial position.

      A further consequence of the change of date is that the accounts will need to be filed at Companies House in September each year, before presentation to members at the AGM. Under the Companies Act, the directors, not the members,?have responsibility for preparation of the accounts and their timely filing. Asking the members to ‘approve’ the accounts is inconsistent with the legal responsibilities of the directors. The articles and by laws in this regard are inconsistent: article 14.4 refers to the ‘passing’ of the accounts (suggesting approval). Article 14.4 is not however a clause which empowers members or creates a right on their part; it simply limits what can be included as business to be discussed at the AGM. Article 14.5.1 provides that the accounts will be ‘received’ (not passed or approved) by the company at the AGM. Article 14.5.1 will not be altered.

      Bye law 14.5.3 (as amended) will ensure that the members will?have access to the accounts as soon as practicable.

    3. Changes to confirm that members may attend and vote at general meetings virtually.  
       
      Currently the articles and by laws do not expressly permit members to participate?in general meetings virtually. (Committee meetings, including the general committee, are so permitted.)
       
      Covid 19 is an example of circumstances in which?it would be useful to allow participation virtually.
       
      As with the proxy vote, regardless of the pandemic, the possibility of allowing members to participate ‘remotely’ is a benefit to members and can increase members’ participation in general meetings, including the AGM.