September General Committee Update

 

Dear Members,

I started the GC meeting on Monday by reflecting on how busy so many Committee members and other key volunteers had been over the summer – a time when we would ‘normally’ down tools and head off sailing. There’s been a huge amount of activity at the club these last few months: Covid signage, risk assessments, new ways of racing, opening the bar and galley, launching rowing, getting the patrol boats back on the water, fitting sanitizing units and Perspex screens, re writing policies, reviewing changes in government guidance, clearing the dinghy park….all so we can support as much activity as safely possible at the club. 2020 has been an extraordinary year and, as is so often the case with this Club, it has led to extraordinary actions from many members. So I’d like to say thank you on behalf of every member, to all those who have done so much since recreational sailing became available again to support the Club doing as much as possible, as safely as possible.

Ben Alcott
Commodore

  1. Covid update

    Publications - In the club policy documentation section of the website, you’ll find various risk assessments, policies and FAQs in relation to activities at the club. These are the result of research and tests undertaken by the Covid team working with other committees in the club.

    Members MUST wear face coverings when inside any club building at all times (this includes just nipping in to go to the toilets, getting the keys, Race Officer, getting your dinghy out of the Black shed etc). The exception is when seated at a table to eat or drink – failure can lead to a personal fine of £200 or the club being fined up to £10,000.

    Gatherings of Members. When meeting friends and family you do not live with (or have formed a support bubble with) you must not meet in a group of more than 6, indoors or outdoors. This can incur a personal fine (for each member of the group) of £200, doubling for further breaches up to a maximum of £6,400. This does not affect organised outdoor sports so dinghy racing and Victoria’s can continue.

    Following the most recent guidance from the government, table service only (or online pre ordering when available) will apply to the purchase of food and drinks at the club. So, you can no longer order directly from the galley or bar. The exact mechanics of how this will work is the subject of ongoing work.

    Track and Trace - It is a LEGAL requirement for the club to keep a record of all people visiting the club so we MUST all sign in to ensure we can meet this obligation. Displayed in the foyer and dinghy park (as required by law) is the NHS Track and Trace QR code (can only be used if you have the NHS App) - if you don't have the NHS App can you PLEASE use the DQSC QR code or the book in the foyer. If you don't sign in the club may be fined. We hope we never have to use them to track and trace members however, it will be an important factor should an infection occur.

  2. Sailing

    The Victoria’s fleet has reserved the following dates for racing in October. On these dates members are asked not to use the pontoon, balcony or clubhouse.

    • Friday 2nd Oct, 11.00-14.00;
    • Wednesday 7th Oct, 13.15-16.15;
    • Friday 16th Oct, 9.45- 13.00;
    • Tuesday 20thOct, 13.00-16.00;
    • Friday 30thOct, 9.00-12.00.

    Many thanks to the fleet for re scheduling in a considerate way. And many thanks too to members for giving the Victorias’s space to race! All dates are now in the calendar on the website.

    The postponed Solo Open is taking place on the 3rd October in a ‘Covid modified’ way. It’s excellent news that we are able to host an open event, albeit in a different format. The main change is capping the number of competitors at 25. We anticipate that it will be busy at the club that day, particularly as there will be visiting participants and their boats and trailers.

    Some 27 races have been run using the Covid policy without incident. 13 races were cancelled due to the wind speed exceeding the agreed threshold under the Covid racing policy.

    PRO Will Parrett reported to the Sailing Committee that ‘The regatta weekend provided a fantastic example of what a healthy club racing fleet can look like. There aren’t many sports where such a diverse range of ages and levels of experience can compete alongside each other and the weekend’s fleet was a fantastic advert for club racing at Dell Quay’. The age range of participants was 5 to 85 and included 2 first time racers and 2 former world champions.

    Rowing is proving incredibly popular! If you’d like to join the WhatsApp group or get more information about rowing, please email This e-mail address is being protected from spambots. You need JavaScript enabled to view it . There’s also a rowing ‘button’ on the website which contains additional information.

    There are now almost 20 trained coxes. To date training has been by Mike Gilbert (Langstone rowing club). Andy Morley, an experienced coxswain, is developing an in house training program. You must have a qualified cox on board in order to take the boat out.

    After 2 tests and a risk assessment, the patrol boats are now back on the water. This is an important step for the club as it means more members can get back on the water. The ideal for the patrol boat is a crew from the same household. Mixed households can crew the boat with suitable protection- mainly face coverings. It is an outdoor activity and so less risky than some indoor activities. And speaking of patrol boats, the GC would like to thank all those members who have volunteered to help support the sailing program so far – very much appreciated. The Frostbite is looming and we would be very grateful for volunteers to come forward, particularly for patrol boats (helms and crews) and duty officers who will also act as AROs when needed. As the weather gets colder and conditions might become more challenging, we won’t be able to run the series without adequate volunteers, most importantly for Patrol Boats. If you are able to help, please register using duty man. Frostbite 1 and 2 are on Saturday 31st October.

  3. Next year’s calendar

    It’s impossible to predict the many twists and turns that the Corona virus may take over the next year or so. Ever optimistic, the GC has decided to plan a full programme. Our thinking is that it is easier to cancel, rather than plan events at short notice.

    Where there is a calendar, there must be duties! We appreciate that some people might be unable to volunteer due to circumstances related to Covid-19. In the new year, we’ll ask members to let us know whether they are unable to undertake certain duties. This might mean that we ask members to do additional duties and/or that we expand the duty pool to include some younger members.

  4. Quay News

    We’re starting work on the next edition of Quay News which will be electronic. If you have any items you’d like to include, please contact the Commodore, Ben Alcott ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it )

  5. AGM

    Just a reminder that if you wish to stand for election to any of the committees please either complete the schedule in the clubhouse or email Anita Fulton ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ). Nominations close on 13th October.

    Similarly, under the articles only business notified in writing to the secretary (Anita – This e-mail address is being protected from spambots. You need JavaScript enabled to view it ) by 11th October can be included in the agenda for the AGM.

    We’ve sent out some information about the changes we are proposing to the articles and by laws (accounting reference date, proxies and virtual/hybrid meetings). Please contact Anita in the first instance if you require any more information (or a copy of what we sent out!)

  6. Systems

    Over the summer the GC decided to join many clubs in the harbour in using Sailing Club Manager to replace much of our existing suite of software. As mentioned in the past, Medusa will cease to be operational at the end of November. In advance of this, members will receive more information and details of how to set up an account with the new system.